Raw, student-level survey response data is only accessible as a paid, premium service and requires a Confidential Data Access Addendum (CDAA) to ensure students’ confidentiality is protected, the data is only used in the way it was intended, and the data is only accessed by authorized parties. This article describes exactly what is included in the raw survey data, as well as the process for receiving the data.
The raw, student-level data provided from Ascend and Elevate is a survey response dataset, with one row per survey response, and columns indicating:
the identifier that students used to log into the platform,
their survey responses, and
You may review the Ascend or Elevate codebook to learn more.
The schedule for requesting and receiving raw, student-level data for the current or preceding school year is as follows:
Raw, student-level data is only accessible as a paid, premium service and requires completion of a CDAA according to the schedule above. Note, the last date to submit the CDAA and request data at the end of each school year is August 15.
Once premium services are established, the process for submitting a CDAA and accessing raw, student-level data is simple and can be facilitated by the Ascend/Elevate Lead:
An Executive Authorizer from the school(s) or district(s) that the data belong to must sign and return PERTS’ CDAA.
The Executive Authorizer must be an executive (e.g., President, Chancellor, Provost, Dean, Principal, Superintendent, Executive Director, CEO) with authority to legally bind the school(s) or district to the terms of the CDAA.
Authorized Parties must be explicitly named by the Executive Authorizer. Authorized Parties may be members of the school(s) or district, or they may be third parties who the Executive Authorizer want to have access to the data.
The Executive Authorizer will need to specify the names and email addresses of each Authorized Party that is allowed to receive the raw data.
Individuals who are not explicitly listed as an Authorized Party cannot receive raw data.
Yes, raw, student-level data includes both direct identifiers (e.g., student email addresses or IDs), as well as indirect identifiers (student demographic information). Many schools and districts are curious about how well students’ survey responses explain patterns in other data, e.g., to what extent their students’ math grades are associated with the relevance of math courses to their lives. The raw data we offer contains Personally Identifiable Information so that it can be linked to other data sources, such as grades, test scores, etc.
Even when students use an arbitrary identifier to access the program survey, the raw student-level data still likely contains PII. The reason for this is that students fill out their demographic information as part of the survey. In reports, data points are never revealed when a group is smaller than five individual students. Raw data is included for all students, regardless of how unique their responses are to demographic questions. Therefore, the raw, student-level data are treated as PII, even if they do not contain direct identifiers. (For more information on PII, visit perts.net/privacy.)